Business Platform · Holiday rental management

All the management of a holiday home, in one place.

RomeStays Dashboard is the management system we use every day to run RomeStays’ holiday homes in Rome. It collects bookings from the booking management system, automates check-in and access, archives documents, issues invoices and calculates, booking by booking, what is due to the owner, to the property and to whoever manages it.

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Bookings

Synced automatically

Management models

Two, with separate accounts

For whom

Managers and owners

Bookings

Every booking arrives on its own, already calculated

Bookings from the portals come in from the booking management system and land in the calendar, together with those entered by hand or imported from Excel. For each one the dashboard immediately calculates commissions, cleaning, tourist tax, VAT and earnings, and flags anomalies.

Check-in and access

The guest arrives and the door already knows their code

Data from the guests’ online check-in is recorded on the booking. In a single step the staff prepare the welcome message and activate the guest’s code on the lock keypad, valid only for their stay; the personal link brings them instructions and information about the home.

Documents and compliance

Documents, guest reporting and tourist tax under control

Each property’s documents are archived and synced automatically. For every booking you can see whether the guests have been reported to the authorities and whether the invoice has been issued, and the tourist tax is calculated by period, ready to be paid.

Invoices

Invoices and e-invoices without retyping anything

Management invoices are generated from the bookings of the period, with credit notes and statuses from draft to paid. The dashboard also prepares the XML file of the e-invoice and the invoice for the guest who requests one.

Two management models

Commission or revenue sharing, with the right accounts

In the first model the owner collects the payments and the manager invoices their commission and services. In the second the manager collects the payments and bears the documented costs, and the net revenue is split according to the contract shares, with monthly advances and a quarterly statement that the owner sees once it is approved.

Owners and team

Everyone sees only what concerns them

The owner logs in with their own access and sees their properties, their bookings and their statements; the staff manage everything else. Every morning a summary reaches the operators’ phones, with arrivals, departures and things to do.

All features

What the dashboard does today, area by area: from the booking to the owner’s statement.

Bookings and calendar

Automatic sync of bookings from the booking management system (channel manager)
Bookings entered by hand or imported from Excel with a guided template
Calendar per property and sync with Google Calendar
Availability of each property over time, with opening and closing periods
Detection of anomalies in bookings
Export of bookings to CSV and Excel

Check-in, access and guests

Guests from the online check-in recorded on the booking, with their ID document data
Welcome message and access code activated on the lock keypad, in a single step
Unique, encrypted access codes per booking
Personal guest link with information about the home
Arrivals and departures for today and tomorrow, cleaning and laundry

Documents and compliance

Document archive per property, synced automatically
Status of guest reporting to the authorities, booking by booking
Tourist tax calculation by period
Contact directory

Accounts and invoices

Calculation engine for every booking: commissions, cleaning, tourist tax, VAT
Earnings of the owner, the property and the manager, booking by booking
Financial parameters frozen on the booking: changing them does not rewrite the past
Management invoices from the bookings of the period, with credit notes
E-invoice XML file and invoice for the guest
Invoice statuses from draft to paid

Revenue sharing

Two management models, assigned to the property once and for all
Ledger of receipts by credit date, reconciled with bookings
Ledger of costs with document, approval and category
Monthly advances to the owner, scheduled automatically
Quarterly statement with review, approval, closing and payment
Checks on costs without a document, missing receipts and late advances

Owners, team and notifications

Owner access to their properties, bookings and statements
Separate roles for administrators, staff and owners, with field-level permissions
Morning summary, arrival and departure alerts and weekly and monthly reports on the operators’ phones
Quick commands from the phone to mark invoices as sent and guests as reported
History of every change, with who made it